Be prepared

Computer screen displaying a logo.

If you use eBuy2 to purchase supplies and services for USPS, you’ll want to know about important changes that will occur before the requisition system is replaced by eBuy Plus at the end of the month.

Feb. 21 will be the last day that eBuy2 will be available for new “on catalog” and “off catalog” orders, except for the following:

  • Solution for Enterprise Asset Management (SEAM) items: Money orders, ReadyPost items, expedited shipping supplies and miscellaneous mailing tags and labels
  • Material Distribution Center items: Tools, supplies, forms, publications, posters and related items and any item shipped from the Material Distribution Center in Topeka, KS
  • Emergency supplies: Water, ice melt and biohazard detection system cartridges

Beginning Feb. 29, the Postal Service’s new requisition system — eBuy Plus — will be open to all users. You can use the new system to purchase on catalog and off catalog items, along with utility and equal employment opportunity invoice submissions.

The eBuy2 system will be available until March 31 for reporting and historical transaction purposes. You should download all necessary data from the system before this date.

The Postal Service wants all eBuy2 users to plan ahead to ensure they aren’t caught short-handed from Feb. 21-29. If you must place an emergency order during this period, you must contact the buying group for the needed item and place the order with the appropriate supplier.

A list of buying groups is available on the USPS Help website.

While the system will not accept new off-catalog requests, the system will continue to process requisitions seeking approvals until March 20. Any off-catalog requisition not fully approved by March 20 will suspend, and the user will be required to write a new off-catalog requisition in the new eBuy Plus system.

The eBuy Plus Blue page has more information, including FAQs and a detailed plan to transition from eBuy2 to eBuy Plus.

If you have questions, email them to eBuyPlus@usps.gov.

Anywhere and everywhere

Moncks Corner, SC, Postmaster Kimberly Williams-Smith knew what to do when a customer contacted her recently to inquire about the Postal Service’s shipping rates.

The customer, a local business owner who was using another provider to ship his merchandise, wanted to know if USPS offered more affordable options.

Williams-Smith took down the business owner’s information and submitted a lead card through the Submit a Lead program. A Postal Service business development specialist and sales representative then followed up with the customer and persuaded him to switch his business to USPS — a sale that will generate more than $113,000 in estimated annualized postal revenue.

“We’ve been told to keep an eye out for new revenue,” Williams-Smith said. “When the customer said they were shipping with our competitor, I knew we could save them some money.”

Through the new Race for a $Billion campaign, the Postal Service aims to generate $1 billion in estimated annualized revenue from Oct. 1, 2019-Sept. 30, 2020.

To meet this goal, the organization is encouraging employees to participate in its lead programs, including Customer Connect (for letter carriers), Mail Handlers (for mail handlers), Rural Reach (for rural carriers), Clerks Care (for distribution and machine clerks and retail associates) and the program that Williams-Smith used — Submit a Lead (for all other employees, including Executive and Administrative Schedule employees).

The Sales Blue page has more information about each program, as well as an updated ranking of all USPS districts in the Race for a $Billion campaign.

“To achieve our $1 billion goal, we’ll need the support of every employee,” said Mary Anderson, small-business engagement director at USPS headquarters in Washington, DC. “So lead the way. Submit a lead yourself and encourage others you work with to keep an eye out for new opportunities. We can’t do it alone.”

What’s in store?

The Postal Service wants managers at facilities that store large quantities of de-icing and anti-skidding chemical products to remember these materials may be regulated by environmental laws.

These regulations could include mandatory chemical reporting, restrictions on the amount stored, permitting and requirements for on-site storage areas.

Under the Postal Service’s zero discharge policy, facilities that store de-icing and anti-skidding products must keep these materials under shelter, such as an awning, shed or tarp.

Additionally, facilities should not purchase or store more than 10,000 pounds of de-icing and anti-skidding products in a single location, unless absolutely necessary.

Facility managers should go to the Compliance at My Facility Blue page to determine the compliance obligations for storing these materials and other activities at their site.